Registration Form

Data Protection
Data Protection is the safeguarding of the privacy rights of individuals in relation to the processing of personal data. The main laws on data protection are the General Data Protection Regulation (GDPR) (EU) 2016/679) and the Irish Data Protection acts , 1988 to 2018 which confer rights on individuals as well as responsibilities on those persons processing personal data.

Purposes of processing your personal data.
When you apply to use One Family services, you will be asked to provide personal data and information about yourself. We use the personal data you share with us, so we can communicate with you and provide the appropriate services to you.

In addition to the purpose of processing this information so to accurately assess and tailor our services to you the personal data you provide will be retained in aggregate form, for statistical and research purposes. Such statistics and research will assist One Family in developing our services and policies, including the organisation and administration of adult education courses, reporting on service use, reporting to funders and compliance with statutory obligations.

When you decide to register with us you provide this information under the lawful basis of GDPR Article 6 1 (a), and if its special category data GDPR Article 9 2 (a), in that you are giving your explicit consent for the data to be processed for these purposes.

One Family undertakes to maintain your personal data in secure conditions with appropriate technical and organisational measures to protect it from unauthorised access or use.

Who will see and use this data:
When you provide this data to us you understand that it may be seen and shared with any of the One Family staff who have a role in supporting you. Some of your information may also have to be shared with other service providers who can help in supporting you. You will be consulted on who they are during our engagement with you, and you can object to One Family sharing your data with external bodies at any stage.

We will never share your data with any external organisations not directly related to your support, unless we are obliged to do so by law or if there is an emergency situation that would require us sharing your data to prevent injury to you or another person.

Retention of data:
We keep your personal information for the entire period that you are a client with us. All personal data will be deleted according to the period stated in our Data Retention Policy. In general we will retain your file for a maximum of seven years after the last contact we have had with you. Contact details will be retained indefinitely if you have indicated that you wish to become a Member of One Family or wish to be included in our email contact list but can be removed from our contact list by request.

Your Rights:
Under the General Data Protection Regulation, you have a right to access the data that One Family holds about you, to have incorrect information about you corrected, have your personal data erased, and to object to the processing of data.

You may contact our Data Protection Officer; email: admin@onefamily.ie to exercise these rights. To ensure your privacy and to protect the integrity of your data, One Family will require that we can verify your identity with photographic ID before releasing, erasing, or correcting your information.

In all of the One Family services we follow the child protection guidelines outlined in Children First: National Guidelines for the Protection and Welfare of Children. If we have any concerns we must make a report to the Duty Social Worker.